AGENCY SIDE JOBS: Privacy Notice
Welcome to www.agencysidejobs.co.uk (the “Website”).
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
AGENCY SIDE JOBS is a trading name of MADD RECRUITMENT LIMITED, a limited company registered in England (company no. 11166085) with its registered address at Westbury House Business Centre, Woodbridge Road, Ipswich, Suffolk, IP4 4PG, England (“Agency Side Jobs”).
For the purposes of the Data Protection Act 2018 and any other applicable data protection and privacy laws and regulations (“Data Protection Legislation”), Agency Side Jobs is the ‘data controller’.
What personal data do we collect from you?
When you register to use the Website, we will be required to collect personal data from you to provide the services you have requested. The personal data we collect includes:
- your name;
- email address;
- telephone numbers (including mobile);
- for employers / recruitment agencies:
- your professional role or position within your company;
- for work seekers:
- details of your future job preferences or work requirements;
- where you provide us with your CV, other personal information such as your nationality, skills set, educational history, experience and qualifications together with your current employment details, past work history, employment / character references and salary requirements. Please note that your CV should not contain your National Insurance number, driving licence number, bank details, credit card details, passwords or your date of birth; and
- URLs or links to online portfolios / websites associated with an application for employments.
We may also collect technical information about you when you visit the Website. This information may include the Internet protocol (IP) address used to connect your computer to the Internet, your browser type and version, time zone setting, operating system and platform, browser plug-in types and version, the full URL clickstream to, through and from the Website, page response times, download errors, length of visits to certain pages, page interaction (such as scrolling, clicks and mouse-overs) and methods used to browse away from the page. Information about your visit(s) to the Website may also be collected. The collected information is used to provide an overview of how people are accessing and using the Website. It is not used for any additional purpose, such as to profile those who access the Website.
What do we do with the information we collect?
We collect and use your personal data to provide the job listing and application services offered through our Website. When you create an account with us and publish your details, you are requesting contacts from potential employers, agencies or recruitment services regarding the areas of work you detailed in your account.
We may also track your use of the Website including your search criteria, interactions with other users, and how you use our Website. This allows us to tailor our offerings to you and analyse the functioning of the Website to ensure we continue to provide a safe and beneficial service to our users. We undertake this processing pursuant to our legitimate business interests.
If you have created an account as an employer or recruitment agency, we will use your personal details to administer your account and may notify you of potential candidates matching your search criteria.
If you have created an account as a job applicant, we will use your personal details to administer your account and may contact prospective employers or recruitment agencies about potential opportunities which meet your work requirements and/or notify you of relevant job opportunities matching your search criteria.
We may, where we have obtained your express permission, also use the information collected to provide you with information about our services that we offer via promotional emails; however, you can opt-out of any of these data uses at any time by emailing firstname.lastname@example.org.
If you fail to provide us with Personal Data
You always reserve the right to withhold your personal data, but this may affect how we provide our services.
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.
Who do we provide your information to?
If and when we share your data, we always do so under a written agreement governing how your data must be protected.
Please be assured that we will not share your information for any other reason unless we are required by law or permitted to do so under this Privacy Notice. Sometimes we may share your information with third parties in the following ways:
- we may use carefully selected sub-processors to help us collect, store or manage your information. This will always be managed under the terms of a written data processing agreement;
- analytics and search engine providers that assist us in the improvement and optimisation of the Website; and
- if Agency Side Jobs is acquired by a third party, in which case personal information held by it about its customers will be one of the transferred assets. We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the relevant seller or buyer of our business may not be able to provide services to you.
We may also disclose your personal information:
- in order to prevent or detect a crime; or
- if required to do so due to legal, statutory or regulatory obligations including accounting and taxation requirements.
Lawful basis of processing
We will only process your information for as long as we have a relevant legal basis to do so. This is usually in order to provide you with the services you have requested from the Website or Agency Side Jobs and unless stated, all of the above processing is conducted under the legal basis of performance of a contract.
We may use the legal basis of legitimate interests to process your information but this will always be after a careful consideration to ensure that the processing is balanced and reasonable. If we choose to process your information under the legal basis of legitimate interests, we will always inform you of our legitimate business interest. Where processing is undertaken for these reasons, you always reserve the right to object by following the process outlined below.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we consider the new purpose to be incompatible with the original purpose of collection, we will conduct a Privacy Impact Assessment or contact you to request your consent for further processing. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at email@example.com.
Retaining your personal information
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
Notifications will be sent to candidates every 6 months to give you the option of either maintaining or closing your account. Until we receive an objection from you or you choose to close your account, we will maintain your personal data under our legitimate business interests and for the purposes of providing our job board services to you.
How do we protect your personal data?
When we collect information about you, we also make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical and security measures.
We shall not transfer any personal information to any country outside of the European Union unless we ensure that such personal information is subject to an adequate level of protection and appropriate legal safeguards in accordance with Data Protection Legislation. If you wish to access your personal information, we will inform you of the transfers we make (if any) and the legal safeguards we have employed to ensure the ongoing security and protection of your data.
However, you should be aware that providing information over the Internet can never be guaranteed as being completely safe and if you choose to send such information to us via the Internet, you do so at your own risk.
Your rights under data protection law
You can exercise the following rights to your data by contacting us at firstname.lastname@example.org. We will only take instructions from you or your legal representative and we will protect your privacy when you contact us by asking specific and relevant questions to make sure we are speaking to you or your legal representative and not to an unauthorised person.
Right of access
You are entitled to receive confirmation as to whether your personal information is being processed by us, as well as various other information relating to our use of your personal information. You also have the right to a copy of the personal information which we are handling regarding you.
Right to rectification
You have the right to require us to rectify any inaccurate personal information we hold about you. You also have the right to have incomplete personal information we hold about you completed, by providing a supplementary statement to us.
Right to restriction
You can restrict our processing of your personal information where:
- you think we hold inaccurate personal information about you;
- ·our handling of your personal information breaks the law, but you do not want us to delete it;
- we no longer need to process your personal information, but you want us to keep it for legal reasons; or
- we are handling your personal information because we have a legitimate interest you and are in the process of objecting to this use of your personal information.
Where you exercise your right to restrict us from using your personal information, we will then only process your personal information when you agree, except for storage purposes and to handle legal claims.
Right to data portability
You have the right to receive the personal information we hold about you in a structured, standard machine readable format and to send this to another organisation controlling your personal information.
Right to erasure
You have the right to require us to erase your personal information which we are handling in the following circumstances:
- we no longer need to use your personal information for the reasons we told you we collected it for;
- where we needed your consent to use your personal information and you have withdrawn your consent;
- you object to our use of your personal information and we have no compelling reason to carry on handling your personal information;
- ·our handling of your personal information has broken the law; or
- we must erase your personal information to comply with a law we are subject to.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.
To withdraw your consent, please contact email@example.com. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
When and how can we update this Privacy Notice?
We may revise this Privacy Notice at any time by updating this webpage. We regularly review our Privacy Notice and strive towards making it better.
Please check this page from time to time for any changes. Please note that where you have provided your consent to certain data processing activities we won’t change this Privacy Notice in a way which would affect these consents without seeking your permission first.
We recommend that you print a copy of this page for your reference.
How can you make a complaint?
Please note that if you are not satisfied with the processing of your personal data as set out in this Privacy Notice, you have the right to issue a complaint with the Information Commissioners Office (https://ico.org.uk/concerns/).
How can you contact us?
Please contact us at firstname.lastname@example.org if you have any questions, comments or requests regarding this Privacy Notice.
Last updated January 2019